Our Privacy Policy describes the categories of personal data we process and for what purposes. We are committed to collecting and using such data fairly and in accordance with the requirements of the General Data Protection Regulations (GDPR).

1. Who we are

Adderbury News is a privately-owned website seeking to keep our local community in Adderbury, Banbury, Oxfordshire, UK informed with what is happening in our area. Our Team Editor has the role of data controller for any information we collect. Any personal data that we collect will only be in relation to the work we do in relation to being a source of news and information and through our relationship with our supporters, advertisers and funders.

2. Personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in our possession or likely to come into our possession. The processing of personal data is governed by the General Data Protection Regulations (GDPR).

3. The information we collect

We collect very limited information about a person when they provide it to us by email, submission via our website, in written form or through verbal interview. We also collect information about the device an individual is using when they interact with our websites, apps or other products and services including adverts. This may include information about their operating system, IP address, hardware, software, browser type in order to tailor the experience to your device (e.g. screen resolution) and the stories they read.

Information is also collected through Cookies (see below).

We may also collect Information about other people from an individual. In supplying us with the information about someone else a person confirms that they are authorised to provide us with that information (including sensitive personal data) on that person’s behalf.

4. How we process personal data?

We process the data we hold in order to write news articles that we believe through the evidence held are factually correct and legally sound. The data is also used as supporting background for articles and to enable ongoing communication for current stories.

We analyse the statistical data we collect in order to ensure Adderbury News is providing the most relevant articles.

We work to ensure personal data is kept up to date, is stored securely and destroyed safely at the end of its relevant retention period. We ensure personal data is protected from loss, misuse, unauthorised access and disclosure by ensuring that appropriate technical measures are in place.

5. The legal basis for processing personal data

Limited personal data held for research and article creation is generally supplied to us through unsolicited supply methods (eg. press releases, email notification of events). Consent is sought for any personal data we request and process. We may also process some data because it is in our legitimate Interests to do so (eg. for legal reasons).

6. How we store personal data

We are committed to the protection of an individual’s personal information with this held in a secure digital online database system or secure online digital storage services. Access to the data is restricted and controlled.

7. Sharing of personal data

Personal information may be shared outside Adderbury News in order to meet or enforce a legal obligation to, but not limited to, the relevant local authority and law enforcement. We will only share personal information to the extent needed for the purpose of our obligation.

We will not transfer personal information outside of the UK.

8. How long do we keep personal data?

We store personal data for no longer than necessary in relation to the purpose under which such data was collected. This is determined on a case by case basis and depends on things such as the nature of the data provided, why it was collected, the legal basis we rely upon to process the data, and our relevant legal or operation retention requirements.

9. Your rights and your personal data

An individual has the right to object to how we process their personal information. They also have the right to access, correct, sometimes delete and restrict the personal information we use. In addition, they have the right to complain to us and to the data protection regulator.

Unless subject to an exemption under the GDPR, the following rights apply with regard to personal data:-

• The right to be informed – a person has the right to know how their data will be used.

• The right to access personal data – a person can ask us to share with them the data we have about them.

• The right to rectification – a person must be able to update their data if it’s inaccurate or if something is missing.

• The right to erasure – a person has the right to request that we delete any personal data we have about them. There are some exceptions, for example, some information can be held for legal reasons.

• The right to restrict processing – if a person thinks there is something wrong with the data being held about them, or they aren’t sure if we are complying with the rules, they can restrict any further use of their data until the problem is resolved.

• The right to data portability – if a person asks us to we have to share their data with them in a way that can be read digitally – such as a pdf.

• The right to object – a person can object to the ways their data is being used.

• Rights in relation to automated decision making and profiling – this protects an individual in cases where decisions are being made about them based entirely on automated processes rather than by a human.

For more information please contact our Data Processing Officer: dpo@adderburynews.co.uk.

10. Cookies

Google Analytics collects information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. Click here for an overview of privacy at Google: https://policies.google.com/privacy.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

11. Further processing

If we wish to use the personal data we hold for a new purpose not covered by this Privacy Policy we must provide a new notice to all individuals who’s data we hold explaining this new use. This must be done prior to commencing the processing, setting out the relevant purposes and processing conditions. Wherever possible we must seek an individual’s consent prior to any new processing.

12. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact our Data Processing Officer by email: dpo@adderburyinstitute.com.

You can contact the Information Commissioners Office on 0303 123 1113, email via https://ico.org.uk/global/contact-us/email/ or write to The Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Updated 24/05/18

Privacy Policy

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